How to add expenses and track profit?

1. Why Track Expenses?

Tracking expenses allows you to:

• See the real cost of a project

• Monitor profit and margin in real time

• Keep all financial information organized in one place

2. Where to Add Expenses

To add an expense:

1. Open the project

2. Go to the Expenses section

3. Click Add Expense

You can also add an expense from:

• The Expenses global page

• Using our email forwarding feature

• Asking your employees to upload a photo of their receipt from their portal

3. Adding an Expense

When creating an expense, you can:

• Enter the expense name or description

• Add the amount

• Select the category (labor, material, subcontractor, etc.)

• Assign the expense to the correct project

• Upload a receipt or document (optional but recommended)

This helps keep your records clear and accurate.

Our AI can also handle this automatically. If you upload a document, it will read and extract the necessary information for you.

4. Expense Visibility

Expenses are:

• Internal only by default

• Not visible to clients

They are used strictly for your internal cost tracking and reporting.

5. Tracking Profit

Once expenses are added:

• Billdr automatically calculates your project profit

• You can see:

  • Total contract value

  • Total expenses

  • Remaining profit

This gives you a real-time overview of how the project is performing financially.

You can associate an expense with a specific cost code. Once associated and approved, it will be visible in the budget table.

6. Best Practices

• Add expenses regularly (daily or weekly)

• Upload receipts for better record keeping

• Review profit throughout the project, not just at the end

• Keep categories consistent for cleaner reporting

7. Why This Matters

Using expenses and profit tracking helps you:

• Avoid budget surprises

• Improve pricing on future projects

• Run a more profitable business