How Bid Requests Work in Billdr PRO

The Billdr PRO Solution: Automated & Streamlined

Step 1: Create the Bid Request

1. Select the division (e.g., electrical, plumbing) or even the entire scope of work

2. Enter the bid due date

3. Set automatic reminder (48 hours before due date)

4. Enter expected work start date (for sub-trade availability)

5. Add subcontractors with a few clicks (search by trade type)

6. Attach documents via drag-and-drop OR share a link from Files & Folders

7. Hit "Send"

Step 2: Automatic Tracking

• All bid requests are automatically tracked in one place

• View by estimate (each estimate can have multiple bid requests)

• See at a glance:

  • Division

  • Number of bid requests sent

  • Due dates and start dates

  • Status in real-time (pending, submitted, declined)

Step 3: Subcontractor Experience (Their Perspective)

• Receives email with "View Bid Details" button

• No account required - direct access via link

• Clean, simple interface showing:

  • Scope of work

  • Due date and start date

  • Space to upload their bid

  • Space to add notes

• Can submit bid or decline if unavailable

• Major advantage for subs: They don't need to create their own estimate - just fill in the price in a clean, professional template

Step 4: Automatic Updates

• When a sub submits or declines, the GC's dashboard updates automatically

• No need to check emails or update Excel

Step 5: One-Click Purchase Order Creation

• Once you choose a subcontractor, click "Create PO"

• PO is automatically generated with:

  • All bid information

  • Attached documents

  • Contract amount

  • Then it’s an easy tracking for: Total contract, amount billed, amount paid, balance, amount owed once vendor bills are uploaded to the platform.